Project Manager, Teen Pregnancy Prevention Partnership (TPP)

About AccessMatters

AccessMatters, a non-profit, public health organization located in Center City Philadelphia, envisions a future where every person has the health care and information they need to thrive.  In service to that vision, AccessMatters’ mission is to protect, expand, and enhance equitable access to sexual and reproductive health care and information for all people.  Our team strives to advance our mission in accordance with these guiding principles:  (1) sexual health is an essential component of health and wellbeing across the life span; (2) access to quality, affordable health care – including sexual and reproductive health care – is a fundamental human right; (3) every person, family, and community deserves to be treated with dignity and respect; (4) programs and services should be evidence-based, prevention-focused, and person-centered; (5) organizational excellence is best achieved through a culture of inclusion, diversity, innovation, professionalism, and accountability; (6) clients, volunteers, staff, partners, and supporters should be treated with kindness, dignity, and respect in a trauma-informed and culturally responsible environment; and (7) everyone deserves a caring workplace environment that fosters trust, teamwork, creativity, and work-life balance where work is enjoyable and where staff are supported in their professional development and their pursuit of excellence.

Job Summary

The Teen Pregnancy Partnership (TPP) Project, aka, Philadelphia Youth Power/PHLYP

AccessMatters has been selected to implement the Philadelphia Teen Pregnancy Prevention Partnership, with will replicate the Power Through Choices training curriculum with youth in foster care.  Branded as “Philadelphia Youth Power, or “PHLYP”, this innovative training project will focus on creating accessibility to programming during and after COVID, and will replicate a learning curriculum that was designed specifically for youth in foster care and to be trauma-informed and inclusive of all genders and sexualities.  To launch this project, AccessMatters will partner with two of the city’s largest Community Umbrella Agencies (Tabor and Turning Points For Children), the curriculum developer (Power to Decide), and the adolescent health divisions of two leading pediatric hospitals (CHOP and St. Christopher’s).   

The Project Manager-TPP

Reporting to the Director, Training and Capacity-Building, the Project Manager will manage the daily operations of AccessMatters’ grant project to replicate the Power Through Choices training curriculum with Philadelphia youth in the foster care system. The Project Manager will manage the day-to-day activities associated with this project, including implementation of the training curriculum intervention, partner relationship management, funder communications, required project reporting, contracts management, data monitoring, and communications/promotion. The Project Manager will serve as the liaison to our TPP funder (OPA), convene regular project team meetings, liaise with other AccessMatters teams, and perform other day-to-day administrative activities to ensure that project deliverables are met in a timely way. The Project Manager will interact both with AccessMatters’ internal team members and external partners, including selected Philadelphia foster care agencies, pediatric hospital partners, consultants, youth participants and their parents, community-based partners, government representatives, and the general community.  The Project Manager supervises the Recruitment and Retention Coordinator, resides within the Strategic Initiatives Department of AccessMatters, and is expected to participate in all other meetings and activities as needed.  As a program leader, the Project Manager also advances AccessMatters’ organizational mission and strategic vision, serving as a role model for staff. This position is full time and exempt.

Essential Functions

Reporting to the Director of Training and Capacity Building, the Project Manager-TPP will:

Lead the Project Operations, Team, and Grant Administration

  • Provide accountable leadership, development, and implementation of all project activities, goals, and objectives as stated in the project work plan, including timely submission of reports/data, and any necessary remediation to assure program goals and objectives are met.
  • Manage the subcontract creation and distribution process with partner organizations, and ensure subcontractor adherence to contract terms.
  • Provide strategic and operational guidance related to network management/support strategies, including training, technical assistance, billing/data monitoring, site audits/visits, and network meetings as needed.
  • Coordinate all required trainings with AccessMatters’ internal training team and partner organizations.
  • Actively participate in budgeting and financial processes for assigned programs as needed.
  • Develop and maintain strong relationships and communication with potential and existing partner organizations, funders, essential referral resources for supportive client services, and other stakeholders.
  • Develop and manage fidelity of project implementation by creating essential protocols and procedures, fidelity benchmarks, tracking work plan progress, and monitoring data in coordination with Data Team.
  • Manage, prepare, review, and approve all project reporting, including regular internal reporting on all project activities, to ensure timely and accurate submission, and continuous quality improvement.
  • Coordinate and monitor data collection and submissions for quality and accuracy, in collaboration with the AccessMatters Research, Evaluation, and Data team and partner organizations, to ensure that required data is being collected and reported.
  • Supervise, train, develop, evaluate, coach, and motivate a Recruitment & Retention Coordinator for the TPP Project, to ensure participants are enrolled and maintained in the program.
  • As a supervisor, participate in the hiring, training, and evaluation of staff; coordinate staff assignments, individual and group supervision, and team meetings.
  • Using a strengths-based perspective, coach supervisee(s) to build and utilize individual strengths for project activities, while providing supporting feedback and learning enhancements to address developmental needs, and taking corrective action when warranted.

Seek and Implement Opportunities for Program Advancement and Expansion

  • Represent AccessMatters at project-related local, state, and national meetings, conferences, and training as required by the funding source.
  • Assist with identifying opportunities for expansion of project services, compiling information to support requests for funding, and development of partnerships, and development of proposals to fund existing and/or expand programs and services.
  • Identify and engage new network and community partners for the project, using a systems-based approach.
  • Assist with development and dissemination of materials that provide information about the project to healthcare network partners, community partners, community members, and other stakeholders.
  • Coordinate and participate in meetings, trainings, and outreach events with program partners and other stakeholders as appropriate.
  • Engage in ongoing communication about program progress, including successes and challenges, with supervisor and other stakeholders, both internal and external.

Advance the Mission of AccessMatters and Fulfill Organizational Duties

  • Serve as agency “ambassador” and contact for external stakeholders to establish and/or maintain good relationships with provider agencies, key contractors, government officials, and collaborative partners to benefit consumers and facilitate the work of program team and the agency overall.
  • As a Program Leader, exemplify our Core Values and dedication to a culture of excellent leadership, in which leaders foster an environment where staff feel valued and appreciated, where all staff hold themselves accountable in service to our community and stakeholders, and all staff eagerly pursue excellence.
  • Demonstrate commitment to the principles and values of the AccessMatters Strategic Plan, including support for the organization’s efforts toward equity and commitment to social justice and public health.
  • Consistently exercise discretion and sound judgment to analyze, interpret and act, evaluating possible courses of conduct and making decisions for the best outcomes for the client, team and the organization.
  • Maintain high ethical standards and conduct regarding confidentiality, integrity, dual-relationships, and professional behavior overall, representing AccessMatters effectively and positively to all internal and external constituents.
  • Create and maintain an inclusive and equitable work environment that is respectful of all, embraces diversity and equity, and includes diverse perspectives and talents in problem-solving.
  • Complete other projects and perform other duties as assigned.

Knowledge, Skills and Abilities

  • Demonstrated desire and experience working with and on behalf of youth under age 18 and in foster care (or similar) systems; Federal and State Criminal Clearances, and State Child Abuse Clearances required.
  • Broad knowledge of public health and/or sexual and reproductive health programs and issues, including those related to adolescent health, family planning, sexually transmitted diseases, HIV/AIDS, health disparities and social determinants of health, throughout the lifespan, across impacted communities.
  • Strong understanding of the concepts and practices associated with effective project and program management, grant administration, and administrative services.
  • Ability to coordinate training events, meetings, and activities with and for project partners and other groups, including use of appropriate training technology.
  • Demonstrated ability to lead and work in project teams and manage projects with multiple deadlines and priorities.
  • Excellent supervisory and staff development and counseling skills, and team leadership abilities for multi-dimensional program activities.
  • High degree of customer service skills and philosophy, to include professionalism, responsiveness, and follow through.
  • Superior written and verbal communication skills, coupled with highly developed interpersonal skills and demonstrated ability to facilitate meetings in diverse settings.
  • Demonstrated ability to think analytically and work with data to produce core reports for program planning and monitoring.
  • Demonstrated proficiency in Microsoft Office Applications (Word, Outlook, Excel and PowerPoint).
  • Experience with web-based collaboration platforms and information management systems, portals, and intranets.
  • Demonstrated ability and desire to work with in a multi-cultural and multi-disciplinary team environment, serving diverse populations and institutions across a broad spectrum of community and clinical providers within sexual and reproductive health and maternal and child health.
  • Knowledge and experience working with diverse communities with demonstrated cultural humility and responsibility.
  • Ability to manage business partner relations, monitor budgets and expenditures, and follow fiscal procedures.
  • Ability to self-manage, independently prioritize, assess and solve problems, negotiate solutions, and effectively handle multiple tasks and projects simultaneously, while taking direction as needed.
  • Flexible and open to changing priorities and managing multiple tasks effectively within a compressed timeframe.
  • Ability to travel for the implementation of program activities and offsite meetings in Southeastern Pennsylvania as well as across the State of Pennsylvania as needed.
  • Ability to work outside normal business hours, as needed (e.g., scheduled nights and weekends).

Education and Experience

  • Bachelor’s Degree in public health or related field required; Masters in in Public Health, Social Work/Human Services or related field (or equivalent field experience) preferred. Relevant industry specific experience considered in lieu of degree where possible.  
  • Minimum of one year of experience in technical writing to create formal project/grant reports.
  • Desired – minimum 3 years of professional program management experience in adolescent health, sexual/reproductive health education/community based services, healthcare, health promotions, human services, or other relevant disciplines.
  • Experience with customer service and service contract administration desirable; experience in a non-profit environment preferred.

How To Apply

HOW TO APPLY:  Submit cover letter and resume to the Project Manager-TPP position posted at our online career site, by going to this link:  https://bit.ly/343YwKD  Address cover letter to Elaine Petrossian, Vice President, Human Resources & Operations.  Please include salary requirement and potential start date.  No calls, please.  Applications will be reviewed in a rolling basis with priority to those received by August 21, 2020.  ACCESSMATTERS IS AN EQUAL OPPORTUNITY EMPLOYER.

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