Deputy Director, Family Planning

November 2018

Job Summary

Reporting to the Director of Family Planning, the Deputy Director, Family Planning, provides clinical leadership, oversight, and management of the Family Planning Program and the HealthyWoman Programs, with specific emphasis on clinical responsibilities within the Title X Program. This position develops opportunities across AccessMatters’ departments to address clinical needs of underserved populations in the five county area of Bucks, Chester, Delaware, Montgomery, and Philadelphia.  The Deputy Director must understand the public health resource landscape and the value of building and maintaining strong relationships with partner organizations.  This position ensures that program goals and objectives are met through continual monitoring of clinical providers, performance measure data, effective communication, and collaboration with other departments and agencies. As a program leader, the Deputy also advances AccessMatters organizational mission and strategic vision, serving as a role model for staff.  This position is full time and exempt.

Essential Functions

The Deputy Director, Family Planning, will:

Provide Clinical Oversight to Ensure Delivery of High Quality Family Planning Program Services

  • Provide clinical oversight of the Family Planning Program, ensuring the use of evidence-based guidance and programmatic best practices to deliver effective and efficient quality family planning services.
  • Lead the activities of AccessMatters’ Medical Committee, serve as the main liaison between the Medical Committee and sub-recipient Medical Directors and Project, and author targeted communication to Medical Directors.
  • Utilize analyses of population, provider, and health data to determine needs and program opportunities within AccessMatters’ five-county service area, and more broadly, as appropriate.
  • Assist in the development of service delivery strategies for key populations, including individuals living in poverty, individuals under the age of 25, and others.
  • Lead sub-recipient and partner recruitment for participation in AccessMatters’ Family Planning Program.
  • Develop relationships with community-based organizations (including faith-based organizations) to facilitate bidirectional linkages.
  • Conduct clinical site visits of sub-recipient agencies to ensure compliance with policies, applicable regulations, and best practices.
  • Provide technical assistance to sub-recipient organizations in client-centered contraceptive care (including natural family planning methods), quality improvement/assurance efforts, and integration of primary and reproductive health care, and community-based services.
  • Monitor and keep current with trends in family planning, monitoring practice and treatment guidelines.

Manage Program Operations, Stakeholder Relations, and Goal Attainment

  • Monitor project performance to achieve project goals, working closely with the Research, Evaluation, and Quality Management teams to ensure accuracy of submitted clinical data and performance measures.
  • Assist with preparation for funder program reviews and site visits, and preparation of proposals and reports (annual, interim, and progress).
  • Provide programmatic support for AccessMatters’ state invoicing, including approving invoices and ensuring codes are kept current and eligible for invoicing.
  • Develop and modify family planning program clinical policies.
  • Assist in the development of provider trainings, with an emphasis on clinical topics.
  • Provide staffing support to the Provider Committee Meetings to add value to providers and enhance the network benefit.
  • Represent AccessMatters at regional and national meetings, and on technical, programmatic, and community advisory groups at the local, state, and national level.

Advance the Mission of AccessMatters and Fulfill Organizational Duties

  • As a Program Leader, exemplify our Core Values and dedication to a culture of excellent leadership, in which leaders foster an environment where staff feel valued and appreciated, where all staff hold themselves accountable in service to our community and stakeholders, and all staff eagerly pursue excellence.
  • Consistently exercise discretion and sound judgment to analyze, interpret and act, evaluating possible courses of conduct and making decisions for the best outcomes for the client, team and the organization.
  • Maintain high ethical standards and conduct regarding confidentiality, integrity, dual-relationships, and professional behavior overall, representing AccessMatters effectively and positively to all internal and external constituents.
  • Create and maintain an inclusive and equitable work environment that is respectful of all, embraces diversity and equity, and includes diverse perspectives and talents in problem-solving.
  • Perform other duties as assigned.

Knowledge, Skills and Abilities

  • Knowledge of family planning and reproductive health care services and their effects on diverse populations and communities.
  • Knowledge of health care delivery systems and quality assurance concepts.
  • Knowledge of and experience within the sexual and reproductive health environment and maternal and child health field, including policy, funding streams, and support of diverse sexual and reproductive health programming, including those related to adolescent health, family planning, sexually transmitted diseases, and HIV/AIDS.
  • Knowledge of medical coding, including NDC and CPT codes for sexual and reproductive health care services.
  • Ability to review and analyze programmatic and service data to assess and monitor provider performance and quality of care and to identify trends.
  • Familiar with HIPAA and other federal, state, and local regulations governing client confidentiality.
  • Demonstrated ability and desire to work with in a multi-cultural and multi-disciplinary team environment, serving diverse populations and institutions across a broad spectrum of community and clinical providers within the fields of sexual and reproductive health and maternal and child health.
  • Demonstrated ability to manage multiple projects with multiple deadlines and priorities.
  • Demonstrated ability to lead and work in project teams.
  • Superior written and verbal communication skills, coupled with highly developed interpersonal skills and demonstrated ability to facilitate meetings.
  • Excellent assessment, problem-solving, and negotiation skills.
  • Eligible for all city and state mandatory clearances, e.g. criminal and child abuse clearances.

Education and Experience

  • Minimum five (5) years as a clinical provider – Nurse Practitioner, Nurse Midwife, or Physician Assistant with certification and current licensure in PA required.
  • Bachelor’s Degree required, Master’s Degree in relevant clinical field, public health, or related discipline (or equivalent field experience) preferred.
  • Experience with provision of sexual and reproductive health services and/or management of sexual and reproductive health programs, preferably in a Title X program.
  • Minimum 5 years of experience in health and family planning program planning and implementation.
  • Minimum 7-10 years of progressive experience in health care program planning and budgetary oversight, preferably in a not-for-profit environment.

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